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  • Writer's pictureSaby Waraich

Business Analyst in a PMO?

Updated: Mar 13, 2022

What is a PMO? P could be Project, Program, or Portfolio, depending upon an organization. A Project Management Office is a group — internally formed or external to an organization — that sets, keeps up, guarantees guidelines for Project Management over that Organization.

According to PMI, "Strategic PMOs enable strategic change in organizations. PMOs vary widely. Some serve as a means to standardize project-related governance processes and facilitate sharing of resources and tools. Others serve as centers of excellence, and still others align project and program work to corporate strategy across an enterprise."

PMO's are a critical empowering influence for the high-performing Organization. They coordinate information and data from corporate strategic projects, bolster the balanced scorecard to ensure the stability of the project ideas, enables sharing of resources, methodologies, tools, and techniques for project success across the enterprise.

Who is a Business System Analyst? A Business Analyst is an individual who performs business analysis. They come with several job titles, including business systems analyst, systems analyst, process analyst, product owner, enterprise analyst, business architect, story writer, business intelligence analyst, and many more.

According to IIBA, "Business Analysis is the practice of enabling change in an organizational context, by defining needs and recommending solutions that deliver value to stakeholders. "

Business Systems Analysis (BSA) explores an organization to the future (development and transformation). The Practice works with business lines and corporation architects to evoke required abilities, characterize what's to come next, distinguish roles, and the change steps that will take the Organization to the desired outcome.

BSA comprises Business Analysis Planning and Monitoring, Elicitation and Collaboration, Strategic & Enterprise Analysis, Design needs and requirements, managing project structure, and evaluates the process continually.

They analyze and combine data given by countless individuals that interface with the business, responsible for evoking the real needs of partners. In the end, a Business Analyst wishes to accomplish its project by reducing wastage, creating solutions to the loopholes, complete projects, improve effectiveness, and enable to document the correct necessities. The aptitudes, information, and individual qualities that help the successful execution of business Analysis are Analytical Thinking and Problem Solving, Behavior Characteristics, Business Knowledge, Communication Skills, Interaction Skills, and knowledge of Software Applications.

The role of a Business Systems Analyst within the SDLC (Service Delivery Life Cycle) is to evaluate if the business need is clear; what are the expected outcomes. This Analysis includes five crucial steps for the successful results. Firstly, completion of the problem statement to identify the desired outcome, identifying high-level business needs, strategy review, options analysis, and delivering the expected results.

How Business Analyst roles different from a Project Manager? Project Management Life cycle comprises of Initiating, Planning, Execution, Monitoring & Closing. On the other hand, BA Lifecycle includes Enterprise Analysis, Solution Analysis, Requirement Analysis, and Project Closure. When Project Manager initiates the Project and manages ideas, the BA does Enterprise analysis, when PM manages project coordination BA does Solution Analysis.

Both PM and BA need to work together for the successful delivery of a project. "PM & BA - Coming together is a beginning."

Business Analysts can reliably close the gap between the technical and business requirements of the project. The Project Manager is managing the Project, and Business Analyst is Managing Requirements. Business Analyst plays a critical role in improved communication and cohesiveness among project teams and stakeholders.

Project Manager & Business analyst have a different character in PMO. Project Manager, when states, "We've got a deadline to meet" Business Analyst interrogates, "How do we know that the deadline is valid?"

The focus of the Project Manager is the scope of the project, which is the effort that needs to be completed to deliver the product, service, or result. They are likely to liaise with the sponsor and manage the budget, project team, and risks involved. Poor-requirements are one of the biggest reasons for project failure. The relationship of many project managers with their business analysis associates has changed as well. A business analyst is focused on the facts, details, and logical approach to ensure solutions are implemented that effectively deliver against the business requirements, and the Project manager is under pressure to get the project finished on time.

The Business Analyst focuses on the scope of the solution. The Business Analyst will work intimately with the business proprietors and different business partners to reveal the scope, utilizing an appropriate style to work with exceptionally differing kinds of individuals.

The shared values among the Business Analyst and Project managers are listening to understanding and collaboration of ideas and leading together towards desired goals. Business Analyst has become a critical part of PMO's in the most recent decade, driven by the ascent in complexities of projects, outsourcing, and even the worldwide downturn. Projects are bound to have numerous partners, vagueness around, project features, assets, and stages, or potentially even obscure undertaking highlights, assets, and stages, all of which make necessities elicitation progressively challenging to identify.

Business Analysts are and will continue to be the main drivers of Digital Transformation in many organizations. They will be the architects of various product configurations in the Organization, analyzing data, and providing recommendations for leading organizational strategy and decision making. Business Analysts will be playing a critical role in the successful delivery of projects making them an integral part of PMO or any organization.

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